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Awardee Frequently Asked Questions

My research funder requires me to deposit my paper in PubMed Central. How do I do this?

Many publications will automatically deposit articles in PubMed Central. For a list of such publications, see http://www.healthra.org/pdfs/Journal_List_09_21_2012.pdf. If the journal in which you plan to publish your article does not appear on this list, you must reserve the rights to make your article available in PubMed Central within 12 months of its publication date, and then deposit the accepted manuscript via the NIH Manuscript Submission System (http://www.nihms.nih.gov). Most journal publishers are accustomed to similar requirements of other funders. For an introduction to copyright for authors, see http://www.arl.org/sparc/author/copyrightintro.shtml as well as the SPARC/Science Commons Author Addendum at this link: http://www.arl.org/sparc/author/addendum.shtml.

Depositing my manuscript sounds like a hassle. Why do I have to do this?

First, the hassle is minimal. Even if the journal in which you are publishing is not among those that may handle your PubMed Central deposit on your behalf, direct submission via the NIH

Manuscript Submission system (http://www.nihms.nih.gov) usually takes less than 10 minutes.

Please note that you must log into the NIH Manuscript Submission system using your Gmail account or your eRA Commons account in order to bring up your grant numbers to which your manuscript should be linked. You may enter any combination of First Name, Last Name, or ID# to search for the appropriate grant. For Autism Speaks, the grant number should be entered as “ASCN####” with the #### corresponding to your 4 digit proposal ID number.

The inconvenience of depositing manuscripts to PubMed Central is minimal compared to the benefits. Autism Speaks’ public access policy will increase exposure to your article, encourage follow‐on research (and citations), and make your work available to practitioners, educators, and the general populace worldwide. This will help advance understanding and accelerate further research.

For a link to a list of journals that automatically deposit all articles to PubMed Central, see http://www.healthra.org/pdfs/Journal_List_09_21_2012.pdf.

What do I do if the publisher refuses to accept modification of its standard author agreement?

You should not sign any publication agreement related to articles or other publications resulting from Autism Speaks’ funding unless you are certain that the agreement complies with this policy. The same advice applies to electronic click‐through agreements that may be part of the journal's manuscript submission system. In the unlikely event the publisher balks at accepting a modification of its standard agreement, you should reiterate the conditions of your funding and remind them that the requirement is similar to that of the National Institutes of Health, Howard Hughes Medical Institute, and other funders. There is no evidence of financial or other material harm to publishers as a result of embargoed free public access to research articles. Authors should work with the publisher before any rights are transferred, to ensure that all conditions of Autism Speaks’ access policy can be met.

My paper is based on research only partially funded by Autism Speaks. Does the access policy still apply?

Yes, the access policy applies to any manuscript that arises from any amount of direct funding from Autism Speaks.

What is the difference between a final peerreviewed manuscript and final published article? Which version of my paper should I submit?

The final peer‐reviewed manuscript before final formatting and typesetting is sometimes called a postprint. The postprint version is similar but not identical to the final published version of the article, which is the authoritative copy. Autism Speaks’ access policy requires grant recipients to submit the postprint (the final, peer‐reviewed manuscript that includes all modifications from the publishing and peer review process) to PubMed Central.

I plan to publish in an Open Access journal. Do I still need to submit my paper to PubMed Central?

Yes, unless the journal has an agreement to deposit its papers in PubMed Central (see http://www.healthra.org/pdfs/Journal_List_09_21_2012.pdf for a link to an updated list of these journals). Not all Open Access journals have agreements with PubMed Central.

My article is listed in PubMed. Why do I need to deposit it in PubMed Central?

PubMed is a citation database, while PubMed Central is a free digital database of full‐text scientific literature in the biomedical and life sciences. Autism Speaks policy requires that the full text of publications resulting from your award be made available in PubMed Central as a condition of your grant. The only way to comply with that requirement is to reserve the necessary rights under copyright and to deposit the publication as outlined in the instructions by Autism Speaks.

When does Autism Speaks access policy take effect?

This requirement applies to all grants awarded after 12/03/2008, whether Autism Speaks funds the research in whole or in part.

How do I demonstrate compliance to the research funder?

First, you should acknowledge Autism Speaks’ support by including the organization’s name and the grant number in every article arising from such funding. Your funder may require that you provide the final Publication Agreement as part of routine progress reporting, as well as the PMC ID to locate your article on PubMed Central. You can also demonstrate compliance with Autism Speaks’ public access policy by providing the organization – at the earliest possible convenience – with the PubMed Central (PMC) reference number (e.g., PMC234567) for each paper that falls under the policy. If the PubMed Central reference number (PMCID) is not available because the paper has not been posted to PubMed Central yet, you can use the NIH Manuscript Submission reference number (e.g., NIHMS97531).

Why do I need to have a Gmail or eRA Commons account?

Gmail (Google) and NIH’s grant management system (eRA Commons) use a shared authentication technology. If you already have an eRA Commons account, you may log into NIMHS or NCBI with your eRA Commons account if you prefer. Logging in with your Gmail or eRA Commons account helps Autism Speaks and NIH assure that grants are linked to the correct researcher.

When will my grant be available in My NCBI and the NIH Manuscript Submission System?

Your grant will be available in My NCBI and the NIH Manuscript Submission System in January of the year following the awarding of your grant. For example, if you received a 2012 award, your grant will be available in My NCBI in January of 2013.

Will the details of my grant be shared?

The only information from Autism Speaks that will be transmitted to PubMed Central is the following: Your name, your email, the name of your funder, your project title, and your funder’s unique grant ID number.

Links:

Policy on Public Access to Published Research
How to Deposit an Article in PubMed Central
Journals that Deposit Articles in PubMed Central in Compliance with Autism Speaks Policy
How to Acknowledge Autism Speaks Funding
NIH eRA Commons Account Setup
NIH Manuscript Submission System
PubMed Central