Public Access Policy: Information for Grantees
Reserving the Necessary Rights in Your Publishing Agreement
The following information is intended to help Autism Speaks funded researchers comply with the "Policy on Public Access to Published Research," applicable to all grants awarded after December 3, 2008.
Unless the journal in which you plan to publish your article automatically deposits all final published articles in PubMed Central without author involvement (see the list of Journals that Deposit Articles in PubMed Central in Compliance with Autism Speaks Policy), you must reserve certain rights in your agreement with the publisher in order to comply with the Autism Speaks policy. Specifically, you will need the right to deposit your article in PubMed Central immediately upon its acceptance for publication and to make it publicly available in PubMed Central within 12 months after publication. Many journal publishers are accustomed to similar requirements of other funders.
To reserve these rights, we recommend a two-step process:
1. Alert the publisher.When you initially submit an article to a journal, inform them of your contractual obligation to Autism Speaks. This notification should not influence acceptance of your article by any reputable journal. Autism Speaks provides a sample letter for your use.
2. Adapt the publishing agreement.Journals generally require authors to sign a publication agreement or similar copyright transfer agreement. The terms of such agreements vary widely from publisher to publisher. Authors should read them carefully before signing to ensure PubMed Central availability is permitted.
If the agreement does not provide for your right to make the article publicly available in PubMed Central no later than 12 months after the official date of publication, you will need to adapt it. Following is an example of the kind of language an author or institution might add to a publishing agreement:
Journal acknowledges that Author retains the right to provide a copy of the final peer-reviewed manuscript to PubMed Central at the NIH upon acceptance for Journal publication for public archiving as soon as possible but no later than 12 months after publication by Journal.
Your institution may have developed alternative model language for this purpose. We encourage you to consult with your institution's legal counsel, copyright advisory office, scholarly communication librarian, or research administrator.
In the unlikely event the journal balks at accepting a modification of their standard agreement, you should reiterate the conditions of your funding and remind them that the requirement is similar to that of the National Institutes of Health, Howard Hughes Medical Institute, and other funders. There is no evidence of financial or other material harm to publishers as a result of 12-month embargoed free public access to research articles.
Links:
Policy on Public Access to Published Research
How to Deposit an Article in PubMed Central
FAQ – Frequently Asked Questions
Journals that Deposit Articles in PubMed Central in Compliance with Autism Speaks Policy
Reserve the Necessary Rights
How to Acknowledge Autism Speaks Funding (Forthcoming)
NIH eRA Commons Account Setup
NIH Manuscript Submission System
PubMed Central
Contact Us
The following information is intended to help Autism Speaks funded researchers comply with the "Policy on Public Access to Published Research," applicable to all grants awarded after December 3, 2008.
Unless the journal in which you plan to publish your article automatically deposits all final published articles in PubMed Central without author involvement (see the list of Journals that Deposit Articles in PubMed Central in Compliance with Autism Speaks Policy), you must reserve certain rights in your agreement with the publisher in order to comply with the Autism Speaks policy. Specifically, you will need the right to deposit your article in PubMed Central immediately upon its acceptance for publication and to make it publicly available in PubMed Central within 12 months after publication. Many journal publishers are accustomed to similar requirements of other funders.
To reserve these rights, we recommend a two-step process:
1. Alert the publisher.When you initially submit an article to a journal, inform them of your contractual obligation to Autism Speaks. This notification should not influence acceptance of your article by any reputable journal. Autism Speaks provides a sample letter for your use.
2. Adapt the publishing agreement.Journals generally require authors to sign a publication agreement or similar copyright transfer agreement. The terms of such agreements vary widely from publisher to publisher. Authors should read them carefully before signing to ensure PubMed Central availability is permitted.
If the agreement does not provide for your right to make the article publicly available in PubMed Central no later than 12 months after the official date of publication, you will need to adapt it. Following is an example of the kind of language an author or institution might add to a publishing agreement:
Journal acknowledges that Author retains the right to provide a copy of the final peer-reviewed manuscript to PubMed Central at the NIH upon acceptance for Journal publication for public archiving as soon as possible but no later than 12 months after publication by Journal.
Your institution may have developed alternative model language for this purpose. We encourage you to consult with your institution's legal counsel, copyright advisory office, scholarly communication librarian, or research administrator.
In the unlikely event the journal balks at accepting a modification of their standard agreement, you should reiterate the conditions of your funding and remind them that the requirement is similar to that of the National Institutes of Health, Howard Hughes Medical Institute, and other funders. There is no evidence of financial or other material harm to publishers as a result of 12-month embargoed free public access to research articles.
Links:
Policy on Public Access to Published Research
How to Deposit an Article in PubMed Central
FAQ – Frequently Asked Questions
Journals that Deposit Articles in PubMed Central in Compliance with Autism Speaks Policy
Reserve the Necessary Rights
How to Acknowledge Autism Speaks Funding (Forthcoming)
NIH eRA Commons Account Setup
NIH Manuscript Submission System
PubMed Central
Contact Us
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